Business cards is simple when you’ve got networking events, trade shows, and conferences packed on your calendar. But when you’re hunkered down at your desk getting work done, it’s not as easy to share your information with colleagues and potential clients. Don’t let that keep you from getting your name out there. Let your business card and the people around you do some of that work for you.
Business cards that symbolize fabulous connections and conversations can easily transform into annoying reminders of lost opportunities. So how can you turn your business cards into business opportunities?
1. The most common mistake is failing to collect cards
Many people give out their cards but fail to collect from others. Politely insist on getting the potential contact’s information so that you can follow up with him or her. If he or she doesn’t have a business card (which is a rising trend), write down an email address so you can follow up afterward. You want the ball in your court so you have the capability to follow up. Don’t place the responsibility on the other person.
To ease your follow-up efforts, have a system in place for the business cards. Personally, I don’t like paper. I prefer to turn someone’s contact information into a digital format as quickly as possible. There are many apps that take pictures of business cards, translate the text and add the information to your contact system. Snap a pic, recycle the card, and follow up. Quick and simple.
Apps will also tag the information so you can remember where you met. A simple option is to take a photo of the cards and email it to yourself or your virtual assistant. A low-tech option is to carry the cards until you get back to your office. If that’s your choice, be sure to have a specific place you put the cards. I’ve lost many valuable contacts to the abyss known as my purse.
2. Keep your connection engaged
The phrasing of your first follow up is as important as your first impression. Make sure you stand out and won’t be forgotten. Avoid phrases such as, “I am not sure if you remember me but we met at …” Starting that way puts you in a position of weakness.
To step up your follow up, be personal and interesting by mentioning something that you discussed at your initial meeting. Shared experiences, inside jokes or answers you found to their questions are great. Something conversational such as, “I love meeting a fellow Star Wars nerd!” keeps your email from seeming boilerplate.
Your top objective in following up is to get a response. I have one follow-up tip that, for me, has had a 100 percent response rate. It’s a bit outside the box and takes a little more work, but it’s worth it.
I create a personal video message for my new contact. It’s only a minute or two saying how it was great to meet them, mentioning something we shared in our conversation and offering next action steps. It’s short, sweet and effective. My contacts regularly say how cool the video messages are. They appreciate me taking the time to create them and talk to them “face to face.”
With video follow ups, you don’t have to remind people who you are. They see you, hear your voice and instantly remember you. Plus, you are creating a more human connection because your nonverbal communication shares more than text can. As a bonus, you can tell if and when your contact has watched your video. Video uploading services, including YouTube, have a number of views counter. I’ve had contacts watch my video messages a few times because they enjoyed them and shared them.
Your video messages don’t need to be highly produced. Just have good lighting and quality sound. I use a single lighting kit or natural sunlight for light. For sound, I use a Snowball microphone or simply my iPhone ear buds mic.
There are many video upload options. I use YouTube, set the privacy settings to hidden and share the video link in my follow-up email. Don’t upload the video directly into your email. The attachment will be too big and get captured by spam filters.
3. Expedite the scheduling process for your next meeting with your contact
One of the biggest time sucks in modern life is sending emails back and forth to schedule something. To bypass that annoyance, I recommend having an online calendar tool. Your contact clicks a link and books a time. The system takes care of the rest.
My personal follow-up system includes a link for a video call and other services such as Skype work well. If you’re interested in keeping a stronger, more personal connection, then video calls are your best option. Your connection is enhanced when you see and hear the other person. Don’t discount this wonderful modern communication option that is readily at your finger tips.
Follow up is about personal connection. With these tips, you’ll be turning business cards into thriving business relationships.
Whatever you decide to do, and for the sake of everything that’s good in business, don’t be bland! Give people a reason to contact you – even if just to say “I loved your business cards so much I just had to call you!” You can always deepen the connection from there.